UK delivery £7.95 per order, free when your print reaches £100Each leaflet run printed to order in the UKPrices on the page, A7 to A3
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Leaflets by tradeCharities
Appeal leaflets, service guides, impact reports, volunteer flyers and event posters for charities
Charities print two kinds of leaflet: information for the people they help, usually an A5 or DL folded leaflet in plain language, and fundraising material such as DL appeal leaflets, Gift Aid forms and an A5 or A4 stapled impact report. This page covers the products, live prices, ready-made packs, sample layouts, wording, the fundraising calendar and the charity law points to check before printing.
Most charity print has to work hard on a small budget, and it is read by very different people: someone in crisis looking for help, a supporter deciding whether to give again, a trust officer, a local business considering a sponsorship. Each needs its own piece, written for them.
What the charity does, who it helps, how to get support and what happens when you call. Left in GP surgeries, libraries, community centres, job centres and hospital waiting rooms, often in more than one language or in easy read.
A DL leaflet for a specific need: a winter appeal, a new minibus, a building project. One story, one clear amount and ways to give, with a reply form or QR code.
An A5 or A4 booklet each year showing what supporters' money achieved: people helped, services run, case studies with consent, accounts summary and thanks to funders.
A5 flyers and A6 cards asking for volunteers, with roles, time commitment, training and how to apply. Shared at universities, workplaces, faith groups and volunteer centres.
Fun runs, sponsored walks, quiz nights, coffee mornings, Christmas fairs and abseils: date, place, entry fee or sponsorship target, and how to sign up.
A form to turn a one-off gift into a monthly direct debit or standing order and to collect a Gift Aid declaration from eligible taxpayers.
Cards for collection tins, charity shop counter leaflets on donating goods and Gift Aid on donated goods, and thank-you cards for donors.
What we would print for a small or medium-sized charity. The 'from' price is live for the lowest-cost options; the example line is a typical order.
A4 roll-folded to DL, 6 pages, 130gsm silk
Six panels for the story, the need, what a gift does and a reply form. 130gsm keeps postage and cost per copy low for mailings and inserts.
from £39.847 working days on Saver
2,500 six-page DL leaflets: £196.60
Choose size and paperA4 stapled, 16 pages, 130gsm silk, 250gsm cover
Room for stories, figures, accounts summary and thanks to funders. A card cover makes it feel like a report worth keeping on a trustee's or funder's desk.
from £58.207 working days on Saver
250 A4 16-page reports: £350.09
Choose size and paperA5, 170gsm silk, both sides
A clear ask on the front and the details on the back. Silk takes photos well without the glare of gloss on a noticeboard.
from £24.905 working days on Saver
1,000 A5 flyers, 170gsm silk: £77.08
Choose size and paperDL, 300gsm smooth white card, both sides
Uncoated card writes cleanly in biro, so donors can fill in bank and Gift Aid details legibly. Fits in a DL appeal envelope.
from £25.486 working days on Saver
1,000 DL forms, 300gsm uncoated: £67.68
Choose size and paperA6, 350gsm recycled uncoated, both sides
A handwritten thank-you on recycled card shows care with money and materials, which supporters notice.
from £25.227 working days on Saver
250 recycled A6 cards: £55.80
Choose size and paperEach pack is real products and quantities, priced live and added together. There is no pack price or saving: the total is what the lines cost on their own, and one delivery charge covers the basket.
Package 1
For a mailing or door-to-door appeal to a few thousand supporters and local homes.
| Item | Qty | Price |
|---|---|---|
| Six-page DL appeal leaflets130gsm silk | 2,500 | £196.60 |
| DL Gift Aid and giving forms300gsm uncoated card | 1,000 | £67.68 |
| Recycled thank-you postcardsA6, 350gsm recycled | 250 | £55.80 |
| Print total | £320.08 | |
| UK delivery | Free | |
Send forms only with leaflets going to existing supporters; for door drops, a QR code to the online form keeps the cost down.
Package 2
For the AGM, funders and major supporters.
| Item | Qty | Price |
|---|---|---|
| A4 16-page impact reports130gsm silk, 250gsm cover | 250 | £350.09 |
| A5 summary flyers170gsm silk, both sides | 1,000 | £77.08 |
| Print total | £427.17 | |
| UK delivery | Free | |
The A5 summary is the one-page version for events, shop counters and supporters who will not read sixteen pages.
Package 3
For recruiting volunteers for a new service or a busy season.
| Item | Qty | Price |
|---|---|---|
| A5 volunteer flyers170gsm silk, both sides | 1,000 | £77.08 |
| A6 role cards350gsm silk card, both sides | 500 | £59.72 |
| Print total | £136.80 | |
| UK delivery | Free | |
One role per A6 card works better than a list of ten roles on one flyer.
Three layouts we drew for an invented local charity. Each has one job, says it in the headline, and makes the next step obvious.
These are sample designs we made to show layout and wording. The business names, numbers and addresses are invented.
Other ways to help
Sample design: invented charity. Registered charity 000000 (sample).
Give today
Use the form inside, scan the code or give at anytownpantry.example.
This winter, 340 families will ask us for food
Help us say yes to every one
Why now
Last winter we gave out 4,100 parcels, a third more than the year before. Most came from families in work.
Every referral comes from a GP, school or advice centre, and every parcel is packed by volunteers.
Figures are illustrative for this sample.
Who we help
What your gift does
All money given to this appeal is spent on winter support.
Every £1 works locally
Reply form
Gift Aid: tick if you are a UK taxpayer and have read the declaration overleaf.
Return in the envelope or hand in at the Pantry, 12 Sample Street.
A4 roll-folded to DL, 6 pages, 130gsm silk
Two hours a week
Pack a parcel, make a difference on your doorstep
Come to a 30-minute taster on any Saturday at 10am.
Sign up: 0161 496 0219
Roles this winter
Volunteers over 16 welcome. Roles with children or adults at risk need a DBS check, which we arrange and pay for.
Sample design: invented charity.
A5 flyer, both sides, 170gsm silk
4,100 parcels. 230 volunteers. One town.
Thank you
Sample design: invented charity. Figures are illustrative.
A4 booklet, 16 pages, 250gsm cover
Good charity copy is specific and respectful: one person or one number rather than a cloud of need, and people described with dignity. Avoid guilt and pressure; supporters give again when they feel trusted. Replace the bracketed parts.
Charity fundraising follows the calendar, but service leaflets need to be in place all year.
November and December are the strongest giving months, with winter and Christmas appeals. Spring and early summer bring challenge events, open gardens and fun runs. Service leaflets should be restocked monthly wherever they are displayed.
Christmas and winter appeals in late October to mid November, before other appeals crowd the doormat. Event flyers eight to ten weeks before the date for sponsored challenges, four weeks for local events. Annual reports to coincide with the AGM. Allow the Saver working days on the product page plus delivery.
Print appeal leaflets for your supporter list plus a margin for events and shops. Service leaflets in batches you can use within a year, since contact details and services change. For door drops, a few thousand homes around your base is a realistic volunteer-delivered run.
Supporters by post. Service leaflets in GP surgeries, pharmacies, libraries, schools, job centres and community hubs, with permission. Event flyers in local shops, cafés, gyms, workplaces and faith groups. Charity shop counters for Gift Aid on goods and volunteer roles.
Mailings to existing supporters respond far better than cold door drops, which typically bring a small number of gifts per thousand homes. Clear asks with a reply form or QR code do better than general awareness leaflets. Test one change at a time, such as the headline or ask amounts, and compare.
Charity print should look careful with money: clean, readable and on sensible stock. Recycled and uncoated papers fit many charities' values and take a pen well.
| Job | Size | Paper | Finish | Why |
|---|---|---|---|---|
| Appeal leaflet | A4 folded to DL | 130gsm silk | None | Light for postage, six panels. |
| Service leaflet | A4 folded to DL | 130gsm silk | None | Fits standard DL racks in surgeries. |
| Impact report | A4, 16 pages | 130gsm silk, 250gsm cover | None | Feels like a report, not a brochure. |
| Giving form | DL | 300gsm smooth white card | Uncoated | Writes cleanly for bank details. |
| Thank-you card | A6 | 350gsm recycled uncoated | None | Handwritten notes, recycled stock. |
Glossy, heavily laminated print can make supporters wonder about costs. Silk and uncoated stocks look professional without looking expensive.
Service leaflets need large, clear type (at least 11 point), strong contrast and the helpline number on the front panel. Test them with the people who will use them.
Charity print often asks for money, which brings legal requirements. These are the points we see charities check most; your trustees, the Charity Commission or OSCR can confirm what applies to you.
In England and Wales, a registered charity with gross income over £10,000 in its last financial year must state that it is a registered charity on notices, adverts and other documents asking for money or property, and on invoices and receipts.
Charities Act 2011, s39Money raised for a stated purpose is usually restricted to it. Say on the leaflet what happens if the appeal raises too much or too little, so you can use the funds without going back to every donor.
Charity Commission: appeals for specific purposesPrinted declarations must include what HMRC requires, including the donor's full name and home address and a statement that they must pay enough tax to cover the claim. Use HMRC's model wording.
HMRC: Gift Aid declarationsIf a leaflet promotes a raffle or lottery, most society lotteries must be registered with the local authority, and each ticket must show the society's name, the ticket price, the promoter's name and address and the draw date. Small raffles held at a single event have their own rules.
Gambling Commission: ticket informationThe Code of Fundraising Practice covers honesty, pressure and data. People can ask a charity to stop contacting them through the Fundraising Preference Service, so screen addressed mailings against suppression requests.
Fundraising Regulator: the CodeThis is general guidance from a printer, not legal advice. Check with your trustees, the Charity Commission or OSCR.
One clear need, told through a specific number or a story shared with consent, what a gift will do, ways to give, a reply form or QR code, a Gift Aid declaration, what happens if you raise more or less than needed, and your charity details, including the registered charity statement where it applies.
Registered charities in England and Wales with income over £10,000 must state that they are a registered charity on documents asking for money. Adding the registration number is common practice and lets donors check you. Charities registered in Scotland and Northern Ireland have their own regulators' rules.
DL is the usual size: an A4 sheet roll-folded into six panels fits a standard envelope, a door-to-door drop and leaflet racks. Use A5 flyers for events and volunteering, and A4 stapled booklets for impact reports and annual reviews.
Late October to mid November for Christmas and winter appeals, before the busiest weeks for post. Spring appeals work well around Easter. Event flyers need eight to ten weeks for sponsored challenges, so supporters have time to gather sponsorship.
Yes. We print flyers and cards on 350gsm recycled uncoated card and kraft, and uncoated papers for forms. Recycled stock suits thank-you cards and simple flyers well. For photo-heavy appeals and reports, silk paper usually reproduces images better.
Use HMRC's model declaration wording, including full name, home address and the statement about paying enough tax, on uncoated card so it is easy to fill in. Keep it separate from the bank details section if forms are handled by different people. Check the wording is current before each reprint.
Yes. Send your text, photos and logo through our Artwork and Design Service. Every upload is checked automatically for size, bleed and resolution, and File check (£4.99) adds a person reviewing your file before printing. Have your trustees approve fundraising wording first.
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